Administrators: Adding and Updating

You can set up as many Web site administrators as you need. A Web site administrator is any individual in your organization who will need to work on and/or maintain your Web site. Best of all, you can give as many or as few administrative permissions to each unique individual, as are necessary.

ADD ADMINISTRATOR

1. Click on the Administrators link under the People tab.
2. The Administrators page will result. This page will display all of your current Web site administrators.
3. Click on the Add Administrators link at the top of the page.
4. The New Administrators page will result.

COMPLETING THE NEW ADMINISTRATOR FIELDS

1. First Name: Type in the administrator’s first name.
2. Last Name: Type in the administrator’s last name.
3. User Name: Type in the user name that this administrator will be using to log into the administrative area of the Web site.
4. Password: Type in the password that this administrator will be using to log into the administrative area of the Web site.
5. Confirm Password: This will make sure that you entered your password into the system correctly. Type in the same password that you put in the previous field.
6. Email: Type in the administrator's email address.
7. Administrators: Check this box if this individual should be able to add other new administrators AND change the permissions of other administrators. We strongly recommend that you limit this permission to the top 2-3 administrators in your organization.
8. Top Nav Categories: Check this box if this individual should be able to add or edit any Top Navigation Categories.
9. Activate Pages: Check this box to allow this individual to make pages active or inactive. You may want to have someone work on the site but want to restrict them from being able to make the page go live without prior authorization.
10. Banner Library: Check this if this user should have full access to the banner library, which means adding, removing and applying banners. 
11. Inside Banner Library: Check this if the user should have full access to the inside banner library, which means adding, removing and applying inside banners. 
12. View Invoices: Check this box to allow this individual to view invoices from Dynamic Internet Solutions. 
13. Statistics: Check this box to allow this individual to view your statistics. 
14. Settings: Check this box if this individual should be able to access the site wide settings. These settings vary with the different design types, but they include adding or removing a favicon, changing the color theme (on certain design types), and adding sitewide additional CSS. 
15. Members Database: Check this box if this individual should be able access the member's database. This individual will be able to make changes to your database.
16. Scholarship Database: Check this box if this individual should be able to access the scholarship database. This user will be able to add, edit and delete scholarships.
17. Faculty Database: Check this box if this individual should be able to access the faculty database. This user will be able to add, edit and delete faculty members. 
18. File Uploads: Check this box if this individual should be able to access your File Uploads to add, rename, delete and move files. Please note that most administrators and faculty members granted access to edit your site can add files in individual tools, even if they do not have access to File Uploads. 
19. Advanced Text Editor: Check this box if you want this individual to have the full content editor, where they can format text as they chose. If you do not want them to be able to format text, such as changing size or color, uncheck this box.
20. Support Center: Check this box if this individual can submit new tickets and receive support center notifications.
21. a) If you would like to see all the Support Center tickets that all Administrators submit, check this next box. (If left unchecked, you will only receive email notifications from the tickets that you create).
22. Products (Shopping Cart): Check this box if you want this user to have access to your Products(Shopping Cart).
23. Add/Edit/Delete Calendar Categories/Locations: This individual will be able to edit the calendar categories and locations. To maintain a clean database of categories and locations, you should limit the number of administrators with this level of access. 
24. Calendar Categories: Check all the categories that this administrator should be able to edit. You can select all the categories or select only some of the categories. He/she will not be able to add events to categories that are not checked.The page permissions table will contain two columns of permission options.
25. The page permissions table will contain two columns of permission options. The first column will allow this administrator to Add/Update/Delete all pages in this section and below. For example, if you checked the left box next to "Websites" in the diagram below, the individual would be able to edit the "Websites" page AND "Guide: Getting Started", "Guide: Navigation Builder", and all of the other pages that are nested below "Websites". The second column will allow this administrator to update only the contents of this individual page. For example, if you checked the right box next to "Websites" in the diagram below, the individual would only be able to update "Websites", and would not have access to any of the "Guide" pages. 
26. Add: Once all of the fields have been filled and the appropriate permissions have been checked, click the Add button.
27. To make sure this was done properly, you may want to log out of the system and log in as the new administrator. This way you can make sure that this individual does not have any rights that she is not supposed to have.
28. Reset: Click the Reset button to clear out this page and start fresh.

UPDATING AN ADMINISTRATOR

1. Under People on the administration toolbar, choose Administrators.
2. The Administrators page will result. This page will display all of your current Web site administrators.
3. To Update: Click on the link of the Administrator you want to change a user name, password, permission levels or anything else that relates to this administrator.
4. Password: If you user forgets their password, you can look it up for them here. 
5. To Delete: Click the garbage can next to the Administrator you would like to delete. Once you delete an administrator, you will be unable to restore this individual’s account. (You would need to create a new account.)